Sumners White, Inc. dba Connoisseur Online
Weapons and Ammunition Policies and Procedures Manual
This document outlines the policies and procedures for the storage, sale, transfer, return, and destruction of weapons and ammunition for Sumners White, Inc. dba Connoisseur Online. It is designed to ensure compliance with the National Firearms Act (NFA), ATF regulations (27CFR Parts 447, 478, and 479), and rulings as well as the National Instant Criminal Background Check System (NICS). Sumners White uses Country Sportsman in Rome, GA as its representative licensed FFL local dealer for the background checks and shipping of all purchased firearms at auction that were manufactured after 1899.
- Storage of Weapons and Ammunition
2.1. All weapons and ammunition must be stored in a secure and locked area, separated from general merchandise.
2.2. The storage area must be equipped with an alarm system and monitored by a security company.
2.3. Access to the storage area should be restricted to authorized personnel only.
2.4. Inventory records must be maintained and updated regularly to track the movement and location of all weapons and ammunition.
- Sale and Transfer of Weapons and Ammunition
3.1. All sales and transfers of firearms must be conducted in accordance with federal, state, and local laws.
3.2. Employees must verify the age and identity of the buyer or transferee by checking a valid government-issued photo ID.
3.3. A background check must be performed on all buyers and transferees through the NICS.
3.4. Sales and transfers must be documented on ATF Form 4473 and retained for at least 20 years.
3.5. Any applicable federal, state, or local taxes must be collected at the time of sale or transfer.
- Returns and Exchanges
4.1. Returns and exchanges of firearms must be processed in accordance with federal, state, and local laws via a licensed FFL dealer.
4.2. The customer must provide a valid government-issued photo ID for all returns and exchanges.
4.3. A background check must be performed on the customer before accepting a return or exchange.
4.4. Returned firearms must be placed in the inventory and stored in the secure storage area.
- Destruction of Weapons and Ammunition
5.1. Firearms and ammunition that are deemed unfit for sale or transfer must be destroyed in accordance with ATF regulations.
5.2. A licensed gunsmith should be consulted for the proper destruction of firearms.
5.3. Ammunition should be disposed of in accordance with local hazardous waste disposal regulations.
5.4. Documentation of the destruction must be maintained and retained for at least 20 years.
- Record Keeping and Filing
6.1. All required records, including ATF Form 4473, Acquisition and Disposition (A&D) records, and NICS records, must be maintained and retained as required by law.
6.2. Electronic records must be backed up regularly and securely stored.
6.3. All records must be made available for inspection by ATF upon request.
- Compliance with the National Firearms Act and ATF Regulations
7.1. All employees must be trained on the requirements of the National Firearms Act and ATF regulations.
7.2. Employees must complete annual refresher training to ensure continued compliance.
7.3. Any violations of the NFA or ATF regulations must be reported to management immediately.
- National Instant Criminal Background Check System (NICS)
8.1. All background checks must be conducted through the NICS.
8.2. Employees must be trained on using the NICS and must complete annual refresher training.
8.3. All NICS records must be maintained and retained as required by law.
8.4. Denied transactions must be reported to ATF in accordance with federal law.
- Policy Review and Updates
9.1. This policy and procedure manual must be reviewed and updated annually, or as needed, to ensure compliance with current federal, state, and local laws and regulations.
9.2. Changes to the manual must be communicated to all employees in a timely manner.
9.3. Employees are responsible for understanding and adhering to the policies and procedures outlined in this manual.
- Employee Responsibilities
10.1. Employees are required to read, understand, and comply with all policies and procedures outlined in this manual.
10.2. Employees must participate in all mandatory training sessions, including initial and refresher training, as required by this manual.
10.3. Employees must report any violations of the National Firearms Act, ATF regulations, or company policies to management immediately.
10.4. Employees must maintain a high level of professionalism and adhere to all federal, state, and local laws and regulations when handling firearms and ammunition.
- Management Responsibilities
11.1. Management is responsible for ensuring that all employees are trained in and adhere to the policies and procedures outlined in this manual.
11.2. Management must address any violations of the National Firearms Act, ATF regulations, or company policies promptly and effectively.
11.3. Management must provide the necessary resources and support for employees to comply with all relevant laws and regulations.
This manual is designed to establish clear policies and procedures for Sumbers White, Inc. dba Connoisseur Online to ensure the safe and legal storage, sale, transfer, return, and destruction of weapons and ammunition. Compliance with these policies and procedures will help to maintain the company’s reputation for responsible and professional conduct in the industry, and minimize the risk of legal and regulatory violations. All employees are responsible for understanding and adhering to the policies and procedures outlined in this manual.